Clinical Rules & Syllabus

By: Harry H. Holdorf

This document is intended to serve as a guide to the rules, format, and evaluation process of the clinical portion of the program. All students are to follow the procedures outlined in this document. No student will be permitted into clinical without the following: Malpractice Liability insurance, CPR documentation, health clearance, Private Health Insurance, Drug test and Background check. Clinical time lost, due to deficiencies in these requirements that leads to a lack of clinical objectives required for graduation, must be made up prior to program completion.


Attendance in your assigned clinical area is mandatory. Students must report to their assignments prior to 8:00 am on clinical days or upon an agreed time with the clinical affiliate and program faculty (4 or 8 hours total depending on the semester).  Leaving a clinical area EARLY (before the 4 or 8 hour shift is complete) is not appropriate, and will only be acceptable in cases of personal illness or emergency. The designated Clinical instructor (or designee) AND program faculty must be informed PRIOR to the student leaving their clinical area early. The program faculty must be contacted by phone prior to the student leaving early. Without permission from the program faculty, the student cannot leave early. Conversely, a faculty member must be informed if a student is to remain at the clinical site for at least one hour past their prescribed check-out time. (Normally beyond 5:30).

Each student is required to attend clinical on ALL scheduled days. The program utilizes the College Academic Calendar. Weekend clinical assignments are permitted only by special agreement between the school faculty, the clinical affiliate, and the student.  Sign-in sheets are furnished by the program and are to be utilized daily. Each student must record, in their own signature, their name, date and time of arrival and departure. ALL RECORDED TIMES MUST BE ACCURATE AND CAN ONLY BE RECORDED FOR THAT SPECIFIC DAY. RECORDING TIMES FOR PAST OR FUTURE CLINCAL DAYS ARE NOT PERMITTED AND CAN LEAD TO DISMISSAL FROM THE PORGRAM (Falsifying program records). The students will deliver the time sheet to the program faculty on a monthly basis. NO other form of time keeping is acceptable. The usual clinical session is 8 hours in length (8am to 4:30 pm. Half-hour lunches are not counted towards clinical time, but must be taken). All absences are to be registered as an excused absence: (See student Handbook). NOTE: Any Doctor’s appointments should be scheduled on Class days only. It is the student’s responsibility to report all absences. All absences must be called in to the assigned clinical affiliate prior to the day’s clinical assignment.

The program faculty must also be notified by 8:00am (Place school numbers here). NOTE: failure to call in your absence requires an automatic make-up session regardless of your previous attendance record.

If you are ill or going to be tardy, you must call both the site and the program faculty prior to the time of your scheduled arrival on site. You must do this each time if you are ill for a second day and already called in the day before.

If any student falls short of reaching the prescribed clinical objectives, additional hours can only be made up by extension of the program, at an additional cost to the student (Prorated). If and only then will the student be allowed to complete the program.

The clinical evaluation prcess for establishing competency requires that student are to complete clinical practice procedures under the direct supervisor of a registered Diagnostic Medical sonographer (ARDMS or ARRT/S. Student observation, participation and experience are extremely important to the clinical process. Adequate practice cannot be accomplished through excessive absenteeism/tardiness. Continued disregard for this policy may jeopardize continuation in the clinical semester in which the infractions occur.

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